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WordPress User Management: The Ultimate Guide

Author: Piyush Gupta

Publish Date: 8th May 2022

What Are WordPress User Roles and Permissions?

The WordPress user roles and permissions are sets of rules that determine what a user can and can’t do on your WordPress site. WordPress comes with six default user roles:

  1. Super Admin,
  2. Administrator,
  3. Editor,
  4. Author,
  5. Contributor, and
  6. Subscriber.

Who is Super Admin?

The Super Admin role is only available on WordPress Multisite installations. A Super Admin has control over the entire network of WordPress sites.

Who is Administrator?

An administrator has full access to all the features and functions of a WordPress site. They can add, edit, and delete any content, install plugins and themes, and manage users.

Who is Editor?

An editor can create, edit, uplpad media, and delete any content on a WordPress site. They can also manage users and moderate comments. However, they cannot install plugins or themes.

Who is Author?

An author can create and edit their own posts, but they cannot delete them. They also cannot moderate comments or install plugins or themes.

Who is Contributor?

A contributor can create and edit their own posts, but they cannot publish them. They also cannot delete their own posts or moderate comments.

Who is Subscriber?

The subscriber role is the most limited. A subscriber can only manage their own profile and read content on a WordPress site. They cannot create, edit, or delete any posts or moderate comments.

WordPress User Roles and Permissions are essential to understand as your WordPress site grows. In this guide, we will go in depth into WordPress user roles and permissions so you can better manage your WordPress site.

Restricting access to specific areas of your website

its a great way to keep your site secure. WordPress user roles and permissions give you the ability to control what your users can do on your site.

For example, you may want to allow certain users to create and edit posts but not delete them. Or you may want to allow certain users to delete posts but not edit them.

How to Give Admin Access?

If you want to give someone full access to your WordPress site, you can make them an administrator. To do this, go to your WordPress dashboard and click on Users > Add New.

Enter the person’s username, email address, and password. Under Role, select Administrator.

Click Add User to create the new administrator account.

How to Give admin access to existing user?

If you want to give admin access to an existing user, go to your WordPress dashboard and click on Users.

  • Hover over the user you want to update and click Edit.
  • Update the user’s role to Administrator.
  • Click Update User to save your changes.

How to Give Editor Access?

If you want to give someone access to create, edit, and delete posts on your WordPress site, you can make them an editor. To do this, go to your WordPress dashboard and click on Users > Add New.

Enter the person’s username, email address, and password. Under Role, select Editor.

Click Add User to create the new editor account.

 

How to Give Editor Access to existing User?

If you want to give editor access to an existing user, go to your WordPress dashboard and click on Users.

  • Hover over the user you want to update and click Edit.
  • Update the user’s role to Editor.
  • Click Update User to save your changes.

How to Give Author Access?

If you want to give someone access to create and edit their own posts on your WordPress site, you can make them an author. To do this, go to your WordPress dashboard and click on Users > Add New.

Enter the person’s username, email address, and password. Under Role, select Author.

Click Add User to create the new author account.

How to Give Author Access to existing user?

If you want to give author access to an existing user, go to your WordPress dashboard and click on Users.

  • Hover over the user you want to update and click Edit.
  • Update the user’s role to Author.
  • Click Update User to save your changes.

How to Give Contributor Access?

If you want to give someone access to create and edit their own posts on your WordPress site, but not publish them, you can make them a contributor. To do this, go to your WordPress dashboard and click on Users > Add New.

Enter the person’s username, email address, and password. Under Role, select Contributor.

Click Add User to create the new contributor account.

How to Give Contributor Access to existing user?

If you want to give contributor access to an existing user, go to your WordPress dashboard and click on Users.

  • Hover over the user you want to update and click Edit.
  • Update the user’s role to Contributor.
  • Click Update User to save your changes.

How to Give Subscriber Access?

If you want to give someone access to only their own profile and read content on your WordPress site, you can make them a subscriber. To do this, go to your WordPress dashboard and click on Users > Add New.

Enter the person’s username, email address, and password. Under Role, select Subscriber.

Click Add User to create the new subscriber account.

How to Give Subscriber Access to existing user?

If you want to give subscriber access to an existing user, go to your WordPress dashboard and click on Users.

  • Hover over the user you want to update and click Edit.
  • Update the user’s role to Subscriber.
  • Click Update User to save your changes.

Setting up user passwords and email notifications

When you add a new user to your WordPress site, they will receive an email notification with their username and password. You can also set the user’s password yourself.

  • To do this, go to your WordPress dashboard and click on Users > Add New.
  • Enter the person’s username and email address. Under Password, enter the desired password for the user.
  • Check the box next to Send User Notification to send them an email with their username and password.
  • Click Add User to create the new account.

You can also change a WordPress user’s password from their profile page. To do this, go to your WordPress dashboard and click on Users.

  • Hover over the user you want to update and click Edit.
  • Scroll down to the Account Management section.
  • Enter a new password for the user in the New Password field.
  • Confirm the new password by entering it again in the Confirm New Password field.
  • Click Update User to save your changes.

Importing and exporting user data

Import:

If you have a lot of users to add to your WordPress site, you can import them from a CSV file. To do this, go to your WordPress dashboard and click on Users > Import.

  • Click Choose File and select the CSV file you want to import.
  • Click Upload file and import.
  • WordPress will now create new user accounts for each entry in the CSV file.

Export:

You can also export WordPress users data to a CSV file. This can be useful if you want to back up your user data or move it to another WordPress site. To export WordPress users accounts, go to your WordPress dashboard and click on Users > Export.

WordPress will now generate a CSV file of your WordPress users. You can then download and save this file to your computer.

Troubleshooting user management issues

If you’re having trouble managing WordPress user accounts, here are a few things you can try:

Make sure you’re logged in with the correct account. You can only manage WordPress users from the WordPress dashboard if you’re logged in with an account that has the appropriate permissions. For example, if you want to add a new user, you must be logged in with an account that has the `Add Users` permission.

Check your WordPress user management settings. WordPress has a few different settings that can affect how users are managed on your site. To check these settings, go to your WordPress dashboard and click on Settings > General. Scroll down to the Membership section and make sure the Anyone can register checkbox is checked. You can also choose what role new users will have when they register for an account on your site.

Try a different WordPress user management plugin. If you’re still having trouble managing WordPress users, you may want to try a WordPress user management plugin. There are a few different plugins available that can help you manage WordPress users, including:

– User Role Editor: This plugin lets you manage WordPress user roles and permissions from the WordPress dashboard.

– WPFront User Role Editor: This plugin lets you manage WordPress user roles and permissions from the WordPress dashboard.

– Members: This plugin lets you manage WordPress user roles and permissions from the WordPress dashboard.

Once you’ve installed a WordPress user management plugin, follow the instructions provided by the plugin to set it up.

Conclusion:

WordPress user management can be a complex topic, but it’s important to understand if you want to properly manage your WordPress site. In this guide, we’ve provided an overview of WordPress user roles and permissions, as well as how to add, and manage WordPress users. We’ve also covered how to import and export WordPress user data. If you’re still having trouble managing WordPress users, i hope you liked this guide. For more WordPress tutorials, check out our WordPress resource. Thanks for reading!

About Me

Piyush Gupta Marketing

Digital Marketing Expert

Hi, I’m Piyush, A Digital Marketing Expert with more than 7+ years of experience. He has worked with B2B companies to help them grow organically using SEO and Content Marketing.

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